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Africlock Manual
Menu
FAQ
Software installation
Software update
Initial setup of software (registration codes)
Move Africlock to a new computer (standalone version)
Africlock Data Backup
Employees requiring your attention
Good practice with Time calculation- and Pay slip modules
Send To....
Printing - options
Backup problem: Please read the entire screen before calling us!!!
Main screen
Registration codes
Diesel control system
Tables
Access control to program
1. General
Company particulars
General
UI-19 values
PAYE/SDL values
Easyfile information
Specified defaults
Company logo
Signature for form
Backup information
Notes
Add new record
New companies
Official starting date
Close-off date
Button replacement cost
Allow own employee numbers
System defaults
General
Time defaults
Other
Backup information
Company defaults
Print registration order form
2. Master tables
Employees
Buttons
Adding a new button
Clock stations
Add a new station name: General; Clock station/activity links; Access control
Employee Groups
Adding an employee group
Teams/Supervisors
Public holidays
Standard time programmes
Questions when creating a time programme
Adding a new time programme
Adding working sessions/breaks
Adding a flexitime record
Seasonal changes/overrides
Example of a time programme
Standard activities
Insert/change a standard activity
Clock stations linked to activity
Adding activity/clock station link
Cost codes for VIP
Insert cost code for VIP
Subjects
Add new subject
OFO Codes
3. Shifts
List of time programmes for employees
Create time programme definitions
Change time programme for several employees
New time programme definitions for several employees
Override time programme: seasonal changes
Insert/change a time programme override
Override time programme: pay days
Pay days time programme
Insert/change a pay day
Override time programme: rainy days
Insert/change a rainy day
4. Time defaults
Time rounding
Change leave options
Processing of public holidays
Exception handling during conversion
Select conversion method
Ignore pay slip overlap when converting
Balance hours
Night work
Attendance reports options
5. Pay defaults
Pay slip item descriptions
Coinage denominations
Tax table active on pay slips
Method for processing public holidays
Print detail on pay slips
Print detail on pay slips - more options
Print leave balances on pay slips
Interest rate on savings plan
Options when creating pay slips
Clockings required for day work
6. Hardware
7. Data
Delete an employee
Import/Export data
Export clock movements
Export attendance records
Export attendance record summary
Import data
Import employees from EXCEL
Export employees
Export pay slips
Remote site administration
Re-processing of clock data
Identification of buttons
Button issue sheet
Personnel
How to add a new clock worker?
Updating employee particulars
1. Personal details
2. Clocking
3. Employment history
4. Button history
5. Remarks
6. Contact details
7. Postal address
8. Time programmes
9. Access control
A. Bank
B. Rates/Tax
Employment tax incentive: ETI status
C. Pastel/VIP
D. Photo
E. ID document
F. Leave
G. Notes
H. Courses
I. Licenses
J. Skills
K. Night work
Appointments/Terminations
Add a new employee
Terminate an employee's services
Re-employ a previous employee
Re-employment - other steps
Transfer employee from one company to another
Completely delete an employee
Terminate all employees in a componay/group
Mass-edit employee data
Mass-edit employee data
Change personal data
Change personal data of salaried workers
Gross pay and UI-19 values
UI-19 values
PASTEL values
Access control
Mass-edit occupations
Button assignments
1. Issue a new button with the use of a button reader
2. Issue a button without the use of a button reader
Printouts
Steps to print the personnel list
Print employee list
UI-19 values to be printed on form
Please verify the values to be printed on the UI-19 form
Employment equity report
Employment equity report
Training exports
Licenses
Add a new record
Various forms
Fix employee
Movements
Attendance records
Reverse conversion
Insert time-off
Adding an attendance record
Changing an attendance record
Adjust arrival or departure
Employment history
Change: Updating employee history record
Details of employment: General
Details of employment: Contact details
Details of employment: Rates
Details of employment: Printout
UI-19
UI-19 (two-page format)
UI-19 (single page format)
UI-19: Work schedule
Salary Schedule Form
Time programme history
Insert: Adding time programme definition
Change: Updating time programme definition
Time programme overrides
Add a time programme override
Button allocation history
Change: Updating button link
Leave
Leave options
Piece work
Adding a piecework entry
Meter readings
Exceptions
Advances and purchases
Loans
Savings plan
Pay slips
Notes
Courses
Licenses
Skills
Piece work and activities
Piece worker versus clock/salaried worker
Base data
Standard activities
Adding a standard activity
Clock stations linked to activity
Adding activity/clock station link
Cost codes for VIP
Clock station/activity links
Button/activity links
Adding button/activity link
Calculation method for activities
Processing: Piece workers
Piece work entries
Insert/change a piece work entry
Create multiple piece work entries
Import piece work entries from EXCEL
Reports: Clock workers
Reports: Piece work: Detail
Reports: Piece work: Summaries
Steps
Movements
Movements: One date
Adding a manual clock movement
Movements: One button
Movements: By status
Movements: One employee
Data processing
Search/view clock movements
Insert hand record
Change tagged records (if possible)
Create additional clock movements for workers present on a given day
Re-processing of clock data
Printouts
Monthly reports
Extras
Convert
Button numbers not allocated
Exceptions: Records that could not be processed automatically
Attendance
Moving night shift to one day
Correcting attendance records
Attendance: Date order
Adding an attendance record
Attendance: One employee
Data processing
Search/update attendance records
Changing an attendance record
Mass-create attendance records
Mass-create attendances: specify times
Mass-create attendances: one worker as model
Adjust records for rainy days
Adjust arrival or departure
Adjust attendances: Rounding
Adjust arrival/departure to same day
Insert lunch breaks
Export attendance data
Delete attendances
Printouts: routine
Options when generating printouts
Printouts: exceptions
Leave
How much leave should the worker get?
Handling of leave
Leave money
Forcing leave after a pay slip has been generated
Maternity leave
Injury on duty: Compensation (IOD)
Leave balances
Leave
Capture/search/update leave
Adding a leave record
Updating leave record
Leave calculation method
Generate leave records for a group of employees
Mass creation of leave for selected employees
Select period
Show leave options for all employees
Pay
Questions applicable to pay slips
Fixed wage versus hourly wage
Examples of different pay slips
Add pay slip items
Add pay slip item: Commission
Add pay slip item: Hour/unit based
Add pay slip item: Maximum and minimum deductions
Rates: Public holidays
Rates: Sundays
Rates: Overtime at 1.75
Advances
Interim pay slips
Saving of overtime
Savings plan
Loans
Wage adjustment: single employee
Mass wage adjustment
Pay slip rounding
Medical funds and annuities
Mass adjustment of recurring items' amounts
Last pay slip
Directive
Close-off
Year end procedures in Africlock
Dummy pay slip
Creating pay slips for salaried workers
Pay slips: Number order
Pay slips: One month
Generate
Options when generating pay slips
Pay slip templates
Pay slip template - clock worker
Pay slip template - salaried worker
Pay slip template - piece worker
Advances
Advances / sales / payments
Adding advance
Add advances for all employees
Add advances using button identification
Import advances/purchases from EXCEL
Meter readings
Create meter readings for:
Add new readings
Meter readings
Loans/Savings
List of loans
Add/change a new loan
Interim loan transactions
Adding interim loan transaction
Interim savings transactions
Adding savings transaction
Exceptions
Search/update exceptions (short time and overtime)
Create an exception record
Create exceptions for a group of employees
Time-off (Half day leave)
Import hours from EXCEL
Printouts
Print a range of pay slips
Pay slips over a period
Print more than one pay slip on a page
Pay item totals - detail
Summary of wages - Employee totals
Employee totals: Table format
Print payroll estimate
Payroll estimate
Bank/Cash
Do you require an export file for electronic banking?
Returns
EMP201
RETURNS: IRP5
SARS Easyfile export
Employees with insufficient information
Contact details - IRP5
Tax/bank details
Normal (system) / SARS tax calculation
Company particulars for SARS Easyfile
EMP501 summary
UI-7 form
Electronic declaration for U-Filing - Email
Upload for U-filing
Monthly UI-19 return
Bargaining councils
Tax
Why does the system deduct PAYE? Why is there a PAYE refund on the pay slip?
Difference in PAYE for workers with the same income
How to add an employee's tax number
Print tax calculation
Tax / UIF Rates
Tax calculator
Importing tax numbers from SARS Easyfile
Pay slip items
Search
Search
Main screen
Fix employee
Button allocation history
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Button allocation history
The employee's button allocation history.
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